Travel/Hotel eASIA 2009

  • We trust that the following accommodation and transport related information will be of assistance to you, as you plan your travel requirements for participating at ‘e-Asia 2009’.

    ACCOMMODATION
    Colombo city hotels are compelled to abide by a minimum rate structure (effective 1st Nov.) imposed by the Government of Sri Lanka. Hence, hotels are categorized based on star class classifications. The applicable rates & categorization is as follows:

    CATEGORY NAME OF HOTEL BASIS SINGLE/DOUBLE ROOM MEAL RATES
    (PER PERSON)
    Category 1
    (5 star hotels)
    Taj Samudra – Official Host Hotel Room Only US$ 75 +++
    (10% Service Charge + 12% VAT + 1% TDL)(Incl. of taxes-approx. US$ 94 nett)
    Breakfast – US$ 7 +++
    (10% Service Charge + 12% VAT + 1% TDL)
    Cinnamon Lakeside
    Ceylon Continental
    Galadari
    Galle Face Hotel-Regency
    Hilton Colombo
    Cinnamon Grand
    Category 2
    (4 star hotels)
    Galle Face Hotel-Old Wing Room Only US$ 60 +++
    (10% Service Charge + 12% VAT + 1% TDL)
    (Incl. of taxes-approx. US$ 75 nett)
    Breakfast – US$ 6 +++
    (10% Service Charge + 12% VAT + 1% TDL)
    Holiday Inn
    Mount Lavinia Hotel
    Category 3
    (3 star hotels)
    Global Towers Hotel Room Only US$ 45 +++
    (10% Service Charge + 12% VAT + 1% TDL)(Incl. of taxes-approx. US$ 56 nett)
    Breakfast – US$ 5 +++
    (10% Service Charge + 12% VAT + 1% TDL)
    Renuka Hotel

    Important:

    • At the above host hotels of ‘e-Asia 2009’, as selected and indicated by you : bookings will be confirmed on a first come first served basis and subject to availability
    • The above accommodation rates are for standard rooms. Should you require higher category rooms (Executive Floor, Suites etc) are required, please request for same
    • Rates quoted are on room only basis (All charges including room rate, all meal rates and extras will have to be paid directly to the hotel prior to check-out)
    • The above rates are subject to 10% Service Charge, 12% Value Added Tax & 1% Tourist Development Levy (as indicated above)
    • Early check-in will be granted from 9am onwards and late check-out will be granted till 6pm. This is however, subject to availability
    • Any cancellation will have to be made a minimum of 3 days prior to the check-in date
    • In the event of No-Shows and failing to cancel the bookings within the stipulated deadline, one night room rate will be charged from the guests
    • Bookings are accepted and confirmed only on receipt of payment of one night’s room rate. (Secure payment links will be provided individually for same)

    AIRPORT TRANSFERS & DAILY SHUTTLE TRANSFERS
    Airport transfers will be provided to all foreign delegates who are participating at ‘e-Asia 2009’. Transfers will be either by scheduled shuttle service times or group/individual basis (Please note that all flight details need to be informed to us a minimum of 3 days prior to your arrival in Sri Lanka, so that we can make the necessary logistical arrangements).

    Daily shuttle transfers from the above hotels to the conference venue and back, will be provided from 2nd – 4th December 2009. The scheduled shuttle times (as per the programme) will be made available to you along with the other conference documents

    ACCOMMODATION & AIRPORT TRANSFER BOOKING CONFIRMATION FORM:
    Please access the link: http://www.hemtours.com/e-Asia2009/ and complete the booking confirmation form and submit same to us.

    On receipt of same, we will forward to you (via e-mail) the secure online payment link so that the compulsory one night’s accommodation payment can be made. Your hotel booking will be confirmed only on receipt of this payment.

    EXCURSIONS & TOUR PACKAGES
    For any information regarding excursions and customized tour programmes, please contact the following persons with your requirements and they will get in touch with you directly.

    ‘e-Asia 2009’ Secretariat
    [t] : +94 77 3655850 or +94 77 3099695
    Standard Time : +0530 GMT, 9am to 6pm, Monday – Friday
    [e] : natalie.d@lk.diethelmtravel.com or primal.f@lk.diethelmtravel.com

    Visa Information : eAsia 2009


    VISA DETAILS

     Visa on arrival/Landing visa for Delegates of e-Asia 2009

    OPTION 1 – Visa Prior to arrival in Sri Lanka
    Bona fide tourists from the countries listed in Schedule ‘A’ are granted landing visa for 30 days at the port of entry in Sri Lanka. Nationals of countries not listed in Schedule ‘A’ needs to obtain a prior visa.

    You can obtain all relevant visit visa details from the following web link:
    http://www.immigration.gov.lk/html/visa/visit.html

    In addition, the visa fee details and the list of countries under Schedule ‘A’ & ‘B’ are available in the following web link: http://www.immigration.gov.lk/html/visa/fees.html

    A list of the Sri Lankan Embassies overseas can be obtained from the following web link along with all contact information, working hours etc., when you click the country of your choice:
    http://www.slmfa.gov.lk/index.php?option=com_content&task=section&id=13&Itemid=83

    OPTION 2 – Visa on arrival specially granted for ‘e-Asia’ delegates
    ICTA has also obtained special approval from the Department of Immigration & Emigration of Sri Lanka to issue visas on arrival to the delegates. Visa on arrival will be granted only on producing an invitation letter issued by ICTA confirming their registration for ‘e-Asia 2009’. Please request for same prior to arrival in Sri Lanka.

    FOR ANY TRAVEL AND ACCOMMODATION RELATED ASSISTANCE, PLEASE CONTACT:
    ‘e-Asia 2009’ Secretariat
    [t] : +94 77 3655850 or +94 77 3099695
    Standard Time : +0530 GMT, 9am to 6pm, Monday – Friday
    [e] : natalie.d@lk.diethelmtravel.com or primal.f@lk.diethelmtravel.com

 

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